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 NUECES COUNTY, TEXAS
COMMISSIONERS COURT AGENDA

NOTICE OF PUBLIC MEETING

 

April 25, 2012

The Nueces County Commissioners Court will meet on the above date at 9:00 a.m. in the Commissioners Courtroom, 3rd floor, Nueces County Courthouse, 901 Leopard, Corpus Christi, Texas.

 
                   SAMUEL L. NEAL, JR.       COUNTY JUDGE
                   MIKE PUSLEY       COMMISSIONER, PRECINCT NO. 1
                   JOE A. GONZALEZ       COMMISSIONER, PRECINCT NO. 2
                   OSCAR O. ORTIZ       COMMISSIONER, PRECINCT NO. 3
                   JOE MCCOMB       COMMISSIONER, PRECINCT NO. 4

 

 

DIANA T. BARRERA, CLERK OF THE COURT

INFORMATION ON THE COMMISSIONERS COURT AGENDA 

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners Court nor the public has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge, Commissioner, or a citizen.

EXECUTIVE SESSION: The Commissioners Court may go into Executive Session to discuss those matters listed anywhere on the Agenda or as otherwise permitted by law.

PUBLIC COMMENT: Members of the public will have the opportunity to address the Commissioners Court during this section on any Agenda Item or any subject within its jurisdiction except a matter related to pending litigation. Each speaker should sign in on the Public Comment Sheet available at the rear of the Courtroom at least five (5) minutes before commencement of the Commissioners Court meeting. Speakers should limit their comments to two (2) minutes. The County Judge may, if he deems it necessary, limit both the number of speakers and the time allotted to each speaker. Under the law, the Commissioners Court may only take action on items specifically listed on the Agenda. Subject matter presented which is not part of the Agenda will be referred to the appropriate department for review and subsequent action. Materials submitted during public hearings will not be returned unless prior arrangements have been made through the County Clerk, with the approval of the County Judge. At least ten (10) copies of any document to be used by any speaker should be available for distribution. The speaker’s name and, if applicable, Agenda Item number should be clearly marked on such documents. Public Comment for items not on the Agenda will normally be held at the end of the meeting.

ADJOURNMENTS IN MEMORY: The Commissioners Court may adjourn the meeting in memory of deceased community leaders, County employees, and other distinguished persons. Requests for Adjournment in Memory may be made through any County Commissioner or the County Judge.

AUXILIARY AIDS OR SERVICES: Persons with disabilities who plan to attend this meeting of the Commissioners Court, and who may need special assistance, services or auxiliary aids, should contact the Office of the Nueces County Judge (361-888-0444) at least forty-eight (48) hours ahead of the meeting so that appropriate arrangements can be made.

 
             
1.

CALL TO ORDER

A.

County Judge calls for the Invocation.

B.

Pledge of Allegiance to the United States of America and Texas Flags.

C.

County Judge will call roll, note date, time, and location of meeting, and certify a quorum is present.

D.

Workshop:

1.   Receive a presentation and discuss the upcoming site visit of the U.S. Department of Justice related to Nueces County's selection in "Project Civic Access."
E. Approve the following Minutes:
1.   March 28, 2012.
Attachments
March 28, 2012 Minutes
F. Present the following Certificate(s) of Recognition:
1.   Servando Caballero, Risk Manager, retiring after 13 years of service to Nueces County.
Attachments
Certificate
2. PUBLIC COMMENT: This section provides the public the opportunity to address the Commissioners Court on any issues within its jurisdiction. The Commissioners Court may not take formal action on any requests made during the Public Comment period which are not on the Agenda, but can refer such requests to County staff for review if appropriate.
3. CONSENT AGENDA: The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
A.   Authorize payment of bills - manual check registers dated April 17, 2012.
Attachments
manual check register
B.   Authorize payment of bills - regular bill summaries dated April 2, 2012; April 4, 2012; April 6, 2012; April 11, 2012; April 13, 2012; and April 20, 2012.
Attachments
ckreg 4/2/12
ckreg 4/4/12
ckreg 4/6/12
ckreg 4/11/12
ckreg 4/13/12
ckreg 4/20/12
C.   Authorize payment of bills - group health insurance claims and fees, check register April 2, 2012 to April 6, 2012.
Attachments
Boon Chapman
D.   Authorize payment of bills - special motions list dated April 15, 2012.
Attachments
special motions list
special motions backup
E.   Approve the following "Outside Agency" Contracts:
  1. Al Amin Shrine Center - $2,500
  2. The Ark Assessment Center & Emergency Shelter - $2,950
  3. Big Brothers Big Sisters - $1,500
  4. CC Hispanic Chamber of Commerce - $5,500
  5. CC Regional Economic Development Corporation - $7,500
  6. Gulf Coast Council of La Raza - $1,000
Attachments
Al Amin Shrine Center
The Ark Assessment Center & Emergency Shelter
Big Brothers Big Sisters
CC Hispanic Chamber of Commerce
CC Regional Economic Development Corporation
Gulf Coast Council of La Raza
F.   Approve the following "Family Protection Fee" Contracts:
  1.  Ark Assessment Center & Emergency Shelter
  2.  CASA - Court Appointed Special Advocates
  3.  Nueces County Children's Advocacy Center
  4.  Family Counseling Service
  5.  Greater Texas Community Partners
  6.  Women's Shelter 
Attachments
Ark Assessment Center
CASA - Court Appointed Special Advocates
NC Children's Advocacy Center
Family Counseling Service
Greater Texas Community Partners
Women's Shelter
G.   Accept the following Diabetes Education & Awareness Report for FY 2010/2011.
1.  Catholic Charities of Corpus Christi, Inc.
Attachments
Catholic Charities Diabetes Rpt
H.   Approve contract with Wesley Community Center for the purpose of promoting diabetes prevention and awareness that will benefit Nueces County residents.
Attachments
Wesley Community Center - FY11/12 Contract
I.   Ratify execution of agreement with The Deaf and Hard of Hearing Center for sign language interpreter services, and related matters.
Attachments
Deaf and Hard of Hearing Center agreement
J.   Approve application procedure for appointment to the Nueces County Rural Rail Transportation District.
Attachments
NC Rural Rail Transportation District
K.   Ratify execution of an equipment loaner request for a copier to be placed by Ricoh in the Juvenile Department.
Attachments
Ricoh copier loaner
L.   Approve making a finding for the method of procurement (request for qualifications) for engineering services to develop design plans and specifications for a Habitat Restoration and Conservation facility at the Packery Channel Park; authorize the Purchasing Agent to publish a notice; and adopt an order delegating evaluation authority to a selection committee.
Attachments
RFQ request for Engineering Services
M.   Approve making a finding for the method of procurement (request for proposals) for a Third Party Administrator (TPA) of health claims adjudication for the Nueces County Employee Self-Funded Group Health program; authorize the Purchasing Agent to publish a notice; and adopt an order delegating evaluation authority to a selection committee.
Attachments
Order - TPA
N.   Approve making a finding for the method of procurement (request for proposals) for Secondary Network Services, Disease Management, Pre-certification/Utilization programs, and Cobra/HIPPA administration for the Nueces County Employee Self-Funded Group Health program; authorize the Purchasing Agent to publish a notice; and adopt an order delegating evaluation authority to a selection committee.
Attachments
RFP 2nd Network Services
O.   Approve making a finding for the method of procurement (request for proposals) for a Cafeteria Plan Section 125 Plan administrator to enroll, monitor individual accounts, calculate plan year forfeitures, file annual IRS returns, plan and manage open enrollment fairs along with providing online enrollment services, and provide debit card reimbursement payments for Nueces County employees; authorize the Purchasing Agent to publish a notice; and adopt an order delegating evaluation authority to a selection committee.
Attachments
RFP for cafeteria plan admin
P.   Approve making a finding for the method of procurement (request for proposals) for Solid Waste Collection and Disposal Services contract for County residents; authorize the Purchasing Agent to publish a notice and adopt an order delegating evaluation authority to a selection committee.
Attachments
RFP solid waste collection
Q.   Approve making a finding for the method of procurement (request for proposals) for food services to provide meals to juveniles in the Juvenile facility; authorize the Purchasing Agent to publish a notice; and adopt an order delegating evaluation authority to a selection committee.
Attachments
RFP meal services for Juvenile Dept
Juvenile Board order
R.   Approve Amendment No. 2 to Agreement between Nueces County and Western Paper Company for copy paper, computer paper, NCR Paper and envelopes (IFB No. 2850-10).
Attachments
IFB 2850-10 amendment 2
S.   Accept an executed order by the Juvenile Board for a 1-year extension for IFB No. 2808-09 Meal Service – Juvenile Department contract with Aramark Correctional Services, LLC.
Attachments
RFP 2808-09 contract extension
4.

REGULAR AGENDA:

A.

AGENDA ITEMS

1.   Discuss and consider approval of the 2012-2013 Budget Planning Calendar, and related matters.
Attachments
2012-2013 Budget Planning Calendar
2.   Recieve 2011 Safety Award for the County's commitment to safety in the workplace, as presented by the Texas Association of Counties.
Attachments
Letter from TAC re 2011 Safety Award
3.   Receive presentation from Ida Garza, Librarian, on the 4th Annual Dia de Los Niños at Keach Family Library Saturday, April 28th, 2012.
4.   Discuss and consider adoption of a resolution approving the financing and the project solely for purposes of Section 147(f) of the Internal Revenue Code, related to the Orchard Cultural Education Facilities Finance Corporation loan from Frost National Bank and subsequent loan to St. John's Methodist Church for the purposes of refinancing the cost acquiring, constructing, renovating, remodelling and equipping cultural community facilities including an approximately 10,000 square foot, one story community facility.
Attachments
Letter of Request
Resolution re St John's
5.   Discuss and consider approval of Americans with Disabilities Act (ADA) Grievance Procedure, as presented by the County's ADA Coordinator.
Attachments
ADA Grievance Procedure
6.   Discuss and consider accepting the Nueces County Emergency Management Plan Annex C (Shelter & Mass Care) as presented by the Nueces County Emergency Management Coordinator.
7.   Discuss and consider accepting the Nueces County Emergency Management Plan Annex H (Health & Medical) as presented by the Nueces County Emergency Management Coordinator.
8.   Discuss and consider approving an amendment to the License Agreement between Nueces County and Tuloso-Midway Independent School.
B. HEALTH DEPARTMENT
1.   Discuss and consider executing an amendment to original contract 2011-038938 with the Department of State Health Services (DSHS) for additional funds in the amount of $63,781 for Local Public Health Preparedness FY 2011-2012; Authorize Annette Rodriguez, M.P.H., Director of the Corpus Christi-Nueces County Public Health District, to sign on behalf of Nueces County.
Attachments
Signature page-PPCPS Hazards
Exhibit A PPCPS/Hazards
Equipment PPCPS/Hazards
Budget - PPCPS/Hazards
C. GRANTS
1.   Discuss and consider authorizing execution of Amendment #1 to Subrecipient Grant Agreement GLO Contract No. 11-014-000-4312 Coastal Management Program – Cycle 15 for the Aransas Channel Waterfront Improvement Project, Phase II.
Attachments
Amendment #1 CMP Aransas Channel
2.   Discuss and consider authorizing execution of Cost-Share Matching Funds Commitment and Space Match requirements for the Better Living for Texans Reimbursement Program.
Attachments
FY12 Funds Commitment & Space Match Forms
D. PUBLIC WORKS
1.   Discuss and consider the approval of Certificate of Substantial Completion for the McKinzie Jail Annex Roof Replacement project completed by Haeber Roofing Company.
Attachments
Certificate of Substantial Completion
2.   Discuss and consider the approval of Change Order No. 6 for the McKinzie Jail Annex HVAC Rehabilitation Weathertrol, Inc. project.
Attachments
McKinzie Jail Annex HVAC Rehabilitation-Change Order No. 6
E. PURCHASING
1.   Authorize Sole Source purchase with I-Plow for a collections and compliance software for the County Clerk’s Office.
Attachments
Sole Source letter
I-Plow Contract
2.   Authorize Sole Source purchase with Property Info for scanning of historical paper-based records for the County Clerk’s Office.
Attachments
Sole Source Letter
Property Info contract
3.   Authorize a purchase for Countywide HVAC Systems air filter replacement from May 1, 2012 – April 30, 2013 for Public Works with American Filtration.
Attachments
Quotes for HVAC air filters
4.   Authorize a Buyboard Contract No. 358-10 purchase for the County Clerk’s office from Freightliner of Austin for a 2012 Sprinter Cargo Van.
Attachments
Buyboard van quote
Depts fleet size report
F. AUDITOR
1.   Budget Change Order No. 13 for Fiscal Year 2011/2012.
Attachments
BCO #13 list
BCO #13 backup
2.   Personnel actions of a budgeted nature:
   a.  Application Temporary List No. 313.
   b.  Frozen List No. 016.
   c.  Unfreeze List No. 637.
   d.  Personnel Changes reports dated April 6, 2012 and April 13, 2012.
Attachments
Temp List 313
Temp backup 313
frozen list 016
Unfreeze List 637
personel changes 4/6/12 list
personnel changes 4/13/12 list
5. EXECUTIVE SESSION: PUBLIC NOTICE  is given that the Commissioners Court may elect to go into an Executive Session anytime during the meeting to discuss matters listed on the Agenda, when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Commissioners Court elects to go into Executive Session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the Executive Session will be publicly announced by the presiding officer. In accordance with the authority of the Government Code, Vernon’s Texas Codes, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.076, 551.086, the Commissioners Court will hold an Executive Session to consult with attorney(s) including matters related to litigation; deliberate regarding real property, prospective gift(s), personnel matters, including termination, county advisory bodies, security devices, and/or economic development negotiations and other matters that may be discussed in an Executive Session. Upon completion of the Executive Session, the Commissioners Court may in an open session take such action as appropriate on items discussed in an Executive Session.
A.   Discuss and consider approving and executing a contingency fee contract for legal services in the MERS-related litigation with Mikal Watts and law firm of Watts Guerra Craft, LLP, and with Robert C. Hilliard and the law firm of Hilliard Muñoz Gonzales, LLP, and related matters.
Adjournment in Memory (upon request)

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